Executive Assistant

Anywhere Talent: Join Our Team as a Remote Creative Executive Assistant

About Us:

Anywhere Talent is redefining how businesses connect with global talent. Founded in 2015 by brothers Aamir and Asif, the company was born out of a vision to harness the potential of remote work. Today, we specialize in bridging businesses with skilled talent worldwide, leveraging cutting-edge AI tools to streamline workflows and customize training. Our approach combines advanced technology with a human touch, enabling teams to focus on impactful work while reducing inefficiencies. By fostering seamless collaborations, we help businesses unlock potential, adapt, and grow in a rapidly changing world. At Anywhere Talent, we don’t just connect businesses with talent—we create partnerships that drive success.

We are looking to hire an additional team member to support our current operations during a key phase as we are integrating systems across the company and need to support our current team. As such the role will require attention to detail, great customer service, problem solving, flexibility and adaptability. As the system integration progresses, certain responsibilities will be removed and others added, as the role evolves over time.

Client Communication and Customer Service:

• Serve as the primary point of contact for clients regarding ad campaigns, billing inquiries, and general support.
• Provide exceptional customer service, addressing client needs and resolving issues promptly.
• Maintain and update client contact information in our CRM.

Administrative Support:

• Assist with the preparation and distribution of digital and print magazine materials.
• Manage mailing lists, including updating spreadsheets and preparing materials for mail merges.
• Prepare sales and finance reports and other relevant documentation as requested.
• Update and maintain company calendars, including scheduling reminders and coordinating with team members.
• Generating reports across systems to generate and prepare reports for internal use.
• Updating company scorecards.

Miscellaneous Tasks:

• Perform quality checks on QR codes and other digital assets.
• Assist with the creation and management of social media graphics and marketing materials.
• Provide support for business spotlight profiles, including adding content to the website.
• Participate in the monthly magazine closure process, ensuring all materials are correctly filed and accessible.
• Misc internal CRM support.

What We Offer

• 40 hours per week (Monday-Friday, 9 am to 5 pm CST)
• Salary: TBD at offer
• Opportunity to work remotely and be part of an equal opportunity workplace

Anywhere Talent is proud to be an equal opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status.

Join Anywhere Talent and become an integral part of our executive team while enjoying the flexibility of remote work. Let’s create partnerships that drive success together!

Apply now and take the next step in your career journey with us!

• Proactive attitude
• Comfortable conducting basic/medium complexity research
• Responsible — we work in a high-trust, high-accountability team.
• Proven experience in administrative support.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and manage time effectively.
• Proficiency in using Google Workspace, especially Google Sheets/Excel (Gmail, Docs Slides), and other relevant software.
• Experience in the publishing industry is a plus.

Must Have Skills

• Experience with social media content writing or graphic design

Preferred Skills

• Experience with Airtable is a bonus
• Basic understanding of project management principles
• Basic understanding of publishing (print and digital) business principles
• Ability to create and manage mailing lists and perform mail merges
• Familiarity with quality control processes for digital and print advertising
• Familiarized with Asana